Intact Methods to Move Emails & Attachments from Zimbra to Outlook

With email being a primary communication tool, individuals and companies often find themselves needing to switch between email providers. Whether due to organizational needs, changing job responsibilities, or simply a preference for Outlook’s features, many users find migrating emails and files from Zimbra to Outlook to be a challenging task. However, ensuring that this transition is smooth and efficient is key to preventing data loss.

This blog will guide you through the step-by-step process for migrating emails and attachments from Zimbra to Outlook. By following these methods, you’ll safeguard the integrity of your data and receive clear instructions to help ensure the migration proceeds smoothly and without issues. Let’s get started and make sure your transition is as seamless as possible!

Can you tell me about Zimbra Desktop?

Made to handle several email accounts in one location, Zimbra Desktop is a cross-platform email client created by Zimbra. It provides online and offline email, contact, calendar, and task access.

The following are the most noteworthy characteristics of this work:

1. Support via Multi-Accounts: Managing several email accounts is possible with Zimbra Desktop including:
   • Zimbra accounts should you be using Zimbra's email and collaboration server.
   • Other email providers (including Outlook, Gmail, and Yahoo) use IMAP or POP technologies.
   • Any justification for these protocols?
2. Offline Protection: Even when you're offline, your calendar events, contacts, and emails are accessible. Zimbra Desktop syncs your offline changes with the server when you re-connect to the internet.
3. One cohesive inbox: The client provides a single inbox that lets you view emails from several accounts all in one location, therefore simplifying email administration.
4. Calendar, assignments, and contacts: Zimbra Desktop is a complete personal information manager (PIM) combining calendars, tasks, and contact management with email. These objects may be accessed across several devices and synced with the cloud.
5. Cross-Platform: Zimbra desktop runs on several OS systems, including:
   • Linux
   • macOS
   • Windows
6. Individuality: Users can select options for email sync frequency and notifications, therefore customizing the UI and several features of the client to fit their requirements.

Characteristics and Applications

The user experience is improved by the email management capabilities that Zimbra provides. It enables users to access many accounts from a single interface, which simplifies the process of controlling the flow of email. The ability to check email offline is extremely beneficial for individuals who are frequently on the move or who have sporadic access to the internet.

Email, calendars, task management, and address books are all included in Zimbra Desktop, which enables users to complete private data control. By providing support for about twenty languages, it expands its reach across the globe.

Procedure to Move Emails & Attachments from Zimbra to Outlook

1. Manual Procedure

Emails imported and exported into Microsoft Outlook are necessary for Zimbra to PST conversion. How to accomplish it?

Phase 1: Start with Export Zimbra Desktop Emails.

1. Create Zimbra Desktop.
2. Visit "Preferences."
3. Choose from the left menu "Import/Export".
4. Click OK after selecting either 'All Folders' or specific folders to export.
5. Under "Export," click. Your emails will be saved in the TGZ file.
6. Click "Save" following a choice of a computer location.

Phase 2: Extract TGZ.

You'll need a file extraction program to open and extract the TGZ file. Available are WinZip, 7-Zip, and other TGZ compatible tools. These utilities are free and straightforward; hence many people download them.

1. Search on your PC for the TGZ file.
2. Select either "Extract here" or "Extract to..." based on your preferences. Right-click the file. Choose a folder for the retrieved files by selecting "Extract to...."
3. We will initiate the extraction. The TGZ file size will affect the time required here.
4. The TGZ archive consists of EML files following extraction.

Phase3: The Outlook EML Import

1. Outlook opened in front of me.
2. Right-click your email account or any folder in the navigation pane and choose "New Folder" from the context menu.
3. Press Enter following the folder name "Imported EML".
4. View the folder containing your taken EML files from the TGZ file in another window separately.
5. To choose all EML files in the folder, either press Ctrl+A or pick certain files.
6. Drag the chosen EML files into Outlook, then drop them into the fresh folder.
7. This launches the import.
8. Click the fresh folder in Outlook to confirm the import of every EML file after dragging and dropping.

Phase 4: Outlook PST Export

1. Outlook Open File.
2. Open Outlook; in the top-left corner, click "File".
3. Click "Open & Export" first, then "Import/Export."
4. Choose "Export to a File" and, during the process, click "Next".
5. Following the choice of "Outlook Data File (.pst)", click "Next."
6. Choose the folder for your exports. After choosing your mailbox, either a sub-directory or a folder like "Imported EML," click "Next."
7. To select a PC location for the PST file, click "Browse".
8. Identify your PST file. Click "OK," then confirm the file name and location.
9. Select "Finish" and then "Do not export duplicate items”.

While hand email and attachment conversion from Zimbra to Outlook can be done without specific tools, there are significant negative consequences. Usually requiring technical knowledge to properly export, transform, and import data between systems, the process takes time. Particularly in connection to large mailboxes or attachments, errors involving data loss, corruption, or incomplete transfers often abound. Moreover, hand methods cannot sometimes preserve folder structures and metadata (such as timestamps and read/unread status), thus the move is less smooth and more prone to cause issues interfering with workflow.

2. Safe & Trouble-free Procedure to Move Emails & Attachments from Zimbra to Outlook

The guaranteed and risk-free approach to turning TGZ files into PST format is the TrustVare TGZ to PST Converter Software. It converts from Zimbra TGZ files everything of your contacts, calendars, tasks, attachments, and more to PST Format. Export TGZ data files to Outlook PST so that structure and content quality are preserved. Third-party assistance is not necessary to export Zimbra to Outlook. Its user-friendliness makes non-technical users able to operate it without difficulty. All versions of Windows may install this program with ease. Just enable the export of healthy TGZ files. Before conversion, it provides a preview and data selection. It provides a free demo version to export a few Zimbra files to PST.

Important Personality

• Bulk conversion files from TGZ to PST at once.
• To translate all the TGZ files' items into Outlook file formats.
• Maintain the integrity of the whole folder hierarchy all through the transfer procedure.
• A preview feature for TGZ files guarantees correctness.
• It runs consistently with Zimbra desktop versions 10.1.0, 10.0.0, 9.0.0, 8.8.15, 8.8.12, and subsequently.
• It supports all Microsoft Outlook versions as well as all Windows OS.
• It provides technical support available 24/7.

The process to move Zimbra to PST

1. Install and run the TGZ to PST Converter tool.
2. Choose the Zimbra TGZ File or folder from the browser option.
3. See the preview on the screen.



4. Select PST as the Output Format.
5. Specify the output location where you save it.
6. Hit the Convert Now button.